VISA & OTHER INFORMATION

Visa Info

Visa Facilitation: All foreign nationals entering to India are required to possess a valid international travel document in the form of a passport with a valid VISA.

Advisory

• Government of India makes no provision of charging of any emergency fees or additional fees for grant of any emergency / express e-visa.
• Those travelling to India are also advised to go through instructions available on the website of Bureau of Immigration at https://boi.gov.in.

We would be needing scanned copy of your passport. This is required for sending you the VISA invitation letter to enable you to apply for the conference VISA for India.

Once we receive the passport copies, then we have to submit the passport details to the ministry for obtaining Ministry Permissions & No Objection Certificates (NOCs). These will be obtained closer to the conference dates & then you can apply for e-conference VISA.

This process takes time so kindly send the passport details at the earliest. Please be advised that while we endeavour to obtain the No Objection Certificates (NOCs) from the respective ministries promptly, there may be occasions where the process extends beyond our control and consumes a significant amount of time.

Steps to follow:

• Please share scanned copy of passport after registering for the conference at registration@appes2024.org.
• After receiving passport, we will send application to respective ministries to get the No Objection Certificates (NOCs).
• We will get the No Objection Certificates (NOCs) from the ministries approximately a month before and then we will share these NOCs with you.
• Once you receive the NOC from us, then you can apply for E-Conference VISA.

E-Conference Visa – To attend a conference/seminar/workshop organized by a ministry or department of the government of India, state governments or UT administrations and their subordinate/ attached organizations and PSUS and private conferences organized by private persons/companies/organizations.

• Duration: Thirty days (30 days) from the date of arrival into India.
• Entries: Single
• Website:The official website for e-Conference Visa application is: https://indianvisaonline.gov.in/evisa/tvoa.html

Application Process:

• Apply online through the official e-Visa portal of the Indian government or authorized third-party websites.
• Complete the application form providing details such as personal information, passport details, details of the conference, etc.
• Upload necessary documents including an invitation letter from the organizer and NOC from respective ministries for the conference.
• Pay the visa fee online.

Note: Following documents are required to be submitted

1) Applicant’s recent colored photograph (dimentions 2in X 2in) size less than 1MB

2) Copy of Passport page containing personal particulars

3) Invitation from organizer

4) Political clearance from Ministry of External Affairs (MEA), Government of India

5) Event clearance from Ministry of Home Affairs (MHA), Government of India

Language, Time & Currency

OFFICIAL LANGUAGE

The official language of the conference is English.

TIME

India has only one time zone which covers the entire country. Indian Standard Time (IST) is 5 hours and 30 minutes ahead of GMT.

CURRENCY

The unit of currency in India is the Rupee where Re.1 is made up of 100 paisa. Bank notes are in denomination of 5, 10, 20, 50, 100, 200, 500 and 2000. Please exchange your money for Indian money only from banks or recognized foreign currency exchange organizations.

Click http://www.rbi.org.in/home.aspx for current currency exchanges rates

Climate

CLIMATE IN OCTOBER

Day temperature from 30 – 23 °C.
Night temperature from 14 – 7 °C.

Electricity

Voltage in India is 220 to 240 volts, 50Hz. You will need an adaptor, which can be purchased in India. Hotels usually provide dual voltage razor sockets, 110 to 210 volts or 220 to 250 volts. Please ensure that you bring multi voltage chargers rather than 110 chargers with step-up/step-down transformers. These transformers get too hot and there is a high chance of them exploding. India mostly has round pinholes so please do ensure that you bring a flat to round pinhole converter. This is very important as otherwise you will have a problem in getting your phone and other electrical items charged.

Vaccination

This depends on what locations you will be visiting. Please consult your physician and follow their recommendations. You may also check the Centers for Disease Control website at www.cdc.gov/travel

Travel Insurance

We highly recommend purchasing travel insurance before traveling to India.

Transport – Airport to Venue

1. DELHI METRO

The Delhi Metro is a rapid transit system serving Delhi, Gurgaon, Faridabad, Noida, and Ghaziabad in the National Capital Region of India. Delhi Metro is the world’s 13th largest metro system in terms of length. Delhi Metro is India’s first modern public transportation system, which has revolutionized travel by providing a fast, reliable, safe, and comfortable means of transport.

DELHI METRO LINES IN OPERATION (Download Delhi Metro Map)

2. Other Transport Options

Public Buses, Taxis are Readily Available (Uber, Ola, Meru and Mega Cabs)